Subj: Events Director and Trail Boss info

>> Message from Randy P. <<


As I was the first events director for the SLO 4-Wheelers & did it for a few years as a Gold Coast 4-Wheeler years before that, and am my own events director, I thought I might pass these guide lines along to anyone interested:



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Events Guidelines

The Events Director should:

1. Prospective runs should be tracked by the Events Director up to 12 months in advance.
2. Trailboss should be selected 2 months or more before the run.

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The Trailboss should :

1. Have intimate knowledge of the proposed run area (been there & done that recently).
2. Have a 4-wheeler in good repair.
3. Select a tail gunner to bring up the rear on the trail.
4. Prepare a description of the run including;
   
   - distance from Meeting point
   - nature of run (exploration, camping, fishing, 4WD vehicle & driving challenge, scenic tour, ect)
5. Prepare info to be published in the SLO 4-Wheeler newsletter including
   - Date of departure and return.
   - Meeting place & time for departure.
   - Any special vehicle equipment requirements for the run
   - Proposed schedule of activities with times & places itemized
   - Location of nearest gas
   - Location of nearest medical facility
6. Insure that every SLO 4-Wheeler is reminded by phone 1 week before the run and establish a head count (name list) of those who plan to go.
7. Conduct a drivers meeting immediately before the run including all drivers
   - Discuss safety issues
   - Discuss proposed route & schedule (simple maps are nice)
   - Perform vehicle safety inspection
   
8. Prepare a written report for the next general meeting & Newsletter publication including-
   
   - Names of all who attended.
   - Description of events and activities.
   - Safety check results and fines.
   - FUBAR flag nominees.